Legal Administrative Assistant - Technology, Data Privacy, and Cybersecurity

Join a collaborative, detail-driven team at Polsinelli PC in Birmingham. This on-site, full-time Legal Administrative Assistant role supports the Technology, Data Privacy, and Cybersecurity Practice, making it an ideal fit for professionals with Big Law experience and a focus on data privacy regulatory work. Expect an environment that emphasizes discretion, professional growth, and the chance to contribute to privacy and technology matters across matters and clients.

Responsibilities

• Provide high level administrative support to attorneys in the Data Privacy and Technology group.
• Manage and organize sensitive client documents, including privacy policies, data processing agreements, and regulatory filings.
• Assist with the preparation and formatting of legal documents, memoranda, and presentations.
• Coordinate meetings, travel arrangements, and calendar management for attorneys.
• Maintain confidentiality and handle sensitive information with discretion.
• Track deadlines for regulatory compliance and litigation matters.
• Liaise with clients, vendors, and internal departments regarding privacy-related documentation and inquiries.
• Support billing and time entry processes, ensuring accuracy and timeliness.
• Provide day-to-day office support including front desk coverage, hospitality, and daily office services needs.
• Provide backup and overflow support for other administrative staff.

Requirements

• Minimum of 5 years of legal administrative experience, preferably in a Big Law or corporate legal environment.
• Familiarity with data privacy laws and regulations (GDPR, CCPA, HIPAA, etc.).
• Proficiency in Microsoft Office Suite and legal document management systems (eg, iManage).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Discretion and professionalism in handling confidential information.

Technologies

• Microsoft Office Suite
• iManage

Preferred Skills

• Experience supporting attorneys in technology law, cybersecurity, or privacy compliance.
• Knowledge of legal billing software.
• Paralegal certification or relevant coursework in data privacy or technology law is a plus.

Experience

• 5 year(s): Legal administrative experience, preferably in a Big Law or corporate legal environment.

Education

• Bachelor's or better

Licenses & Certifications

• Paralegal Certification

Behaviors

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization