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Legal Administrative Assistant - Technology, Data Privacy, and Cybersecurity

Polsinelli PC Birmingham, AL

Birmingham, AL

Today

Full time Administrative Assistant Administrative Support Data Privacy

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Job Description

Join a collaborative, detail-driven team at Polsinelli PC in Birmingham. This on-site, full-time Legal Administrative Assistant role supports the Technology, Data Privacy, and Cybersecurity Practice, making it an ideal fit for professionals with Big Law experience and a focus on data privacy regulatory work. Expect an environment that emphasizes discretion, professional growth, and the chance to contribute to privacy and technology matters across matters and clients.

Responsibilities

Provide high level administrative support to attorneys in the Data Privacy and Technology group.
Manage and organize sensitive client documents, including privacy policies, data processing agreements, and regulatory filings.
Assist with the preparation and formatting of legal documents, memoranda, and presentations.
Coordinate meetings, travel arrangements, and calendar management for attorneys.
Maintain confidentiality and handle sensitive information with discretion.
Track deadlines for regulatory compliance and litigation matters.
Liaise with clients, vendors, and internal departments regarding privacy-related documentation and inquiries.
Support billing and time entry processes, ensuring accuracy and timeliness.
Provide day-to-day office support including front desk coverage, hospitality, and daily office services needs.
Provide backup and overflow support for other administrative staff.

Requirements

Minimum of 5 years of legal administrative experience, preferably in a Big Law or corporate legal environment.
Familiarity with data privacy laws and regulations (GDPR, CCPA, HIPAA, etc.).
Proficiency in Microsoft Office Suite and legal document management systems (eg, iManage).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Discretion and professionalism in handling confidential information.

Technologies

Microsoft Office Suite
iManage

Preferred Skills

Experience supporting attorneys in technology law, cybersecurity, or privacy compliance.
Knowledge of legal billing software.
Paralegal certification or relevant coursework in data privacy or technology law is a plus.

Experience

5 year(s): Legal administrative experience, preferably in a Big Law or corporate legal environment.

Education

Bachelor's or better

Licenses & Certifications

Paralegal Certification

Behaviors

Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Self-Starter: Inspired to perform without outside help
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

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